In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. Events are for everyone, but weve highlighted ones that are family friendly or good for postgrads. Yes, as long as they fall within the same 14-day period. 0 Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ Extenuating Circumstances and Extensions In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. University is a big, exciting place. Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. You must submit your evidence within FOUR WEEKS of submitting your EC. Undergraduate Admissions Brown University, Statement of Nondiscrimination and Title IX Resources, Resumed Undergraduate Education Applicants, Open details for Extenuating Circumstances and Extensions. Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in theSummary of Reasonable Adjustments(SoRA). Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. EMC endstream endobj 428 0 obj <>/Subtype/Form/Type/XObject>>stream You are welcome, for example, to discuss coursework papers with other students, but there should not be substantial overlap in the text of the coursework papers submitted. It is a charity with over 48,000 members. If you had a SoRA extension, please state the date after the SoRA extension was granted. We should, in these circumstances, be able to get back to you within 10 days. hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ There is no official limit for conventional ECs, but anything over 12 weeks can only be authorised by the Joint Faculty. If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. This means that students can self-certify without providing evidence for up to two separate periods within the 2022-23 academic session. Through the wide variety of taught modules we offer - from commercial and corporate law, human rights law and global health governance, to environmental law, intellectual property and legal history - you can explore your intellectual interests freely or choose to specialise in a particular area of legal research.. As part of the teaching and assessment throughout the programme, you will be . Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. Source: Shutterstock. endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream Extenuating Circumstances Request Form How to apply for Extenuating Circumstances:1. All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. At this point it is too late. If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. /Tx BMC There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. Deadlines for Geography modules are available from the Moodle pages for each module. Routine computer problems such as viruses, disk corruption, printer problems, and short-term network problems are not normally considered acceptable grounds for an EC. mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. There will be a designated person in your department/division who is responsible for dealing with extenuating circumstances. endstream endobj 432 0 obj <>/ProcSet[/PDF]>>>>stream uM*\)+(. EMC Photographs of medication or proof that you have booked an appointment with a GP or therapist are not normally accepted. Student handbooks should include everything you need to know about succeeding at university, and sometimes extenuating circumstances are needed to achieve your potential. You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: Also, if you need longer extensions, if you need to apply for extension on top of an existing EC, or if youve run out of your quota of self-cert ECs, you must apply for conventional ECs. Examination stress is a common experience and not usually considered an extenuating circumstance. Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. Rather than letting your life snowball and impact your personal, academic and even financial life, universities have structures in place to help you navigate hard times. If your ECs are submitted late, your evidence should help to explain the delay. You will need to provide information on each assessment you are applying for and provide a detailed explanation of your circumstances and how they have prevented you from submitting or negatively impacted your performance during the assessment. This may affect the type of mitigation that is available to you. UCL have a Self-Certification Policy in place for the 2022/23 academic year. endstream endobj 444 0 obj <>/Subtype/Form/Type/XObject>>stream If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. Usually, you apply through your subjects department. But life isnt always easy. review their decision. If appendices form part of the assignment, they must be included in the word count unless the instructions for the specific assignment state explicitly otherwise (e.g. Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ Our events are designed to help you meet people, try new things and have fun. ANYWAYYY enough about meeee plz dont leave me hanging. You can submit a self-certified EC to cover any assessments (including exams) falling within that period. Other serious circumstances can include: serious financial or housing problems which prevented you from studying, major incidents and pregnancy and maternityrelatedissues. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. You must provide astatement thatmust verify how you have been affected and what impact this has had upon your assessment, and the dates when these circumstances occurred andcontinuedto. You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. You apply for extenuation via an online form. For all submitted coursework students should state the number of words in the text (excluding tables and figures, footnotes, the bibliography and appendices but including quotations and references in the text) in their cover sheet. !)z)/VETU*P:BYG-r6BZSZY6bvc]v0QZq All Extenuating Circumstances claims must now be submitted on Portico. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. endstream endobj 427 0 obj <>/Subtype/Form/Type/XObject>>stream This step-by-step guide will clarify how to do that. For any questions regarding extenuating circumstances, fee waivers and extensions, we encourage you to reach out to us directly by email or by phone at 401-863-2378. 419 0 obj <> endobj After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. If you are affected by extenuating circumstances, we want to support you and can take these circumstances into account by allowing you to, for example: Submit your assessment slightly later than the published deadline, or. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. University Way Please note: Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. If you are able to obtain a letter from a doctor or other registered medical practitioner to confirm this impact, this may helpyourcase. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you can appeal via UCL'sAcademic Appeals Procedure. Read the Extenuating Circumstances regulations before completing this form.2. Not submit your assessment at the usual time, but have an opportunity . Most course teachers expect students to discuss with them proposed topics for individual study, the methods of approach, and the sources or literature available; you can see course teachers for this purpose during their office hours; however they will not read drafts of coursework. These are referred to as extenuating circumstances. Extenuating Circumstances include, but are not limited to: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual. This obviously depends on the nature of your EC, but if you are unwell, you should provide a doctors note. endstream endobj 423 0 obj <>/Subtype/Form/Type/XObject>>stream and must cover the full period for which you are requestingmitigation. If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ /Tx BMC endstream endobj 447 0 obj <>/Subtype/Form/Type/XObject>>stream All coursework should be submitted by 12.00 noon on the stated deadline. The source should always be stated below the table/figure. If you are granted an extension for any piece of coursework, you should still be able to upload your document to TurnItIn via Moodle and it must be submitted by 12pm (noon) on the new deadline. See Section 2.9: If you miss the deadline for EC claims. If you are not sure whether you should use Extenuating Circumstances,Section 1: How to Use This Frameworkincludes details of all the different support that is available to you. This could be: A doctor's note A copy of your medical record A copy of your prescription note A picture of your medication If you can imagine it, theres probably a society for it. Bereavement: You will be required to provide a death certificate. The Student Disability website has further information there. /Tx BMC This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. Etymology Section 2.9: If you miss the deadline for EC claims. Source: Glenn Cartsens Peters/Unsplash. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT The information you need to support you with an extenuating circumstances claim can be found below. Youll still need to go through Portico as above, but we should be able to get back to you within a day or two to let you know the result. You can make an EC claim through Portico. You must submit your late evidence no more than four weeks after submitting your EC application. You can find further details in UCL's Self-Certification Policy. You can find a guide to submitting your claim on Portico on the UCL website. What qualifies for extenuating circumstances? Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. 'Extenuating Circumstances' (ECs) are events which are unexpected, significantly disruptive and beyond your control, such as a serious illness or bereavement. See also Extenuating Circumstances and Reasonable Adjustments (section 10). If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. With deadlines and exams coming at you from every angle, it can be hard to keep up especially when things suddenly go wrong. Raise an Extenuating Circumstances claim via the Student Enquiry Centre They should be identified as Table 2 or Figure 1 etc, and all must have a short descriptive title. As a reminder, Brown is test optional for first-year students in the 2022-23 admission cycle. Theywontusually accept things such as viruses, disk corruption, printer problems etc. The formal procedures governing Extenuating Circumstances can be found in theManual of General Regulations Part 6. You can find information about the Extenuating Circumstances procedure in your student handbook. 535 0 obj <>stream - Rescind clause 4.5.2 of the UCL SU Clubs and Society Regulations to allow RUMS clubs and societies to apply for re-affiliation if disaffiliated. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. You can find the Extenuating Circumstances form here. Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. Together,wecanmake the world around usbetter, on campus and beyond. Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. All coursework, projects and dissertations must be submitted. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. Sport is for everyone, and well help you find your level. Source: Shutterstock This could be: More about You can get advice on your circumstances from your Departmental Tutor ortheAdviceService. If you submit your essays online, chances are your extenuating circumstances form will also be online. endstream endobj 435 0 obj <>/Subtype/Form/Type/XObject>>stream The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. If the illness of your relative has had a direct effect on you, such as an impact on your own health or mental wellbeing, you will also need to provide the appropriate medical evidence verifying the impact this has had onyoutoo. This is synonymous with "mitigating," or "exceptional" circumstances. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). Well keep you active in a way that works for you. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (. This will come into effect for 2024 applications (i.e. UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. Please avoid sending photographs that you think illustrate your condition. serious illness, family bereavement, etc) which prevent you from meeting the requirements of your programme. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. If an abstract is included in the assignment, it must be included in the word count unless the instructions for the specific assignment state explicitly otherwise. ECs are designed for emergencies. Please refer to SHS Faculty for penalties for over-length work, Recent Environmental Change and Biodiversity. Family emergency while studying abroad? If you do not submit the requested evidence, your claim will normally be rejected. /Tx BMC endstream endobj 439 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 442 0 obj <>/Subtype/Form/Type/XObject>>stream You can find a guide to submitting your claim on Portico on the UCL website. This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. Further information about the support available to you can be found on our Help and Advice pages. Your evidence will need to cover the full period for which you are requesting mitigation. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate supporting evidence (e.g. Luckily, extenuating circumstances are there to support you during these situations. If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. This year, students will be allowed to self-certify (apply without formal proof) for an EC . UCL is yours, soshape it. Your EC will only be validated on receipt and evaluation of your evidence. EMC Enjoy! There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. University computer problems or academic problems:UCL do not consider general computer problems to be extenuating circumstances, they expect you to have some contingency plans to deal with computer problems! If you cannot submit a self-certified EC claim, you will also need to provide the relevant evidence.

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